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Meeting Highlights 2021-2022

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Board of Education Meeting Highlights | January 18, 2022

Policy Review Update

Th‚Äče Board approved 5 policies:

  • Amendment to Policy Development and Review Policy
  • Child Care Policy
  • Student Clothing Policy
  • Employee Service Recognition Policy
  • Financial Planning, Financial Progress & Performance Reporting Policy

You can view all current SD75 Policies in MPSD Policy Manual ‚Äč

COVID Update

HPMS will be re-opening this Thursday after the functional closure. We are watching staff/teacher/student absences in other school and other functional closures are possible in the future.  Most of the Schoolboard Office Admin Staff have been teaching, covering classes. 

Rapid Antigen Tests (2 per employee) are to arrive to MPSD this week. 

Clarifying the news from the Province about staff vaccination disclosure: The Fraser Health Medical Officer can request staff vaccination status disclosure, but this has not been deemed necessary as of yet.  See MPSD COVID-19 Updates 

Trades Training Advisory Committee 

The Board of Education is pleased with several applications for membership from the Community.  New members have been contacted by email prior to announcing their names in public.

Board Meeting Procedures

The Board approved the meeting procedures amendment to replace ‚ÄúSection 6 Electronic Participation in Meetings" as follows:

6    Electronic Participation in Meetings

6.1 To ensure quorum is achievable, electronic participation in Board, Committee of the Whole, and Advisory Committee meetings will be supported when voting and non-voting members are unable to attend in person.

6.2  When required, any meeting may be held entirely through electronic means.

6.3  Electronic participation includes telephone, video, audio, or other electronic conferencing devices.

‚Äč6.4  All meeting participants joining a meeting through electronic means must provide their first and last name. Participants joining an electronic meeting that do not provide their first and last name will be removed from the meeting.‚Äč

‚ÄčIndigenous Guardians Training Program 

On January 17, 2022, the Trustees attended an opening Ceremony for the new training program of the City of Mission and Riverside College. 

See Brochure here. ‚Äč

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Board of Education Meeting Highlights | December 14, 2021

Policy Review Update

The Board approved 2 updates to policies and 4 new policies: 

  • Trustee Professional Development Policy
  • Menstrual Products Policy
  • Trustee Remuneration and Benefits Policy
  • Communications and Public Participation Policy
  • Public Interest Disclosure Policy
  • Management Professional Development Policy
You can view all current SD75 Policies in MPSD Policy Manual 

COVID Update

Fraser Health is seeing fewer cases of Covid-19 in the Fraser Valley. While there is evidence that Omicron may have the morbidity of other strains, tests have mostly been on younger patients, and it is highly contagious, which is a concern for hospitalizations. It is being closely monitored by the health authorities.‚Äč

Stave Falls Catchment Boundary Adjustment to Include Steelhead Area

The Board ‚Äčapproved the proposed adjustment of the Steelhead area from the Albert McMahon Elementary School catchment to the Stave Falls Elementary School catchment ‚Äčin principle and initiated additional consultation and engagement with the Steelhead and Stave Falls area school community regarding the school catchment boundary change (click to view the MPSD site). Additional Committee of the Whole meeting(s) will be scheduled in January for further consultation and engagement with the school community regarding the catchment boundary change. All relevant boundary review reports and documents have been made public via the Engage MPSD Portal, within the Boundary Review project, for public engagement. Specific surveys will be added/sent out in January. 

Dewdney Catchment Boundary Adjustment to include Durieu Area

The Board ‚Äčapproved the proposed adjustment of the catchment boundary to move the Durieu area from the Hatzic Elementary School catchment to the Dewdney Elementary School catchment in principle‚Äč and initiated additional consultation and engagement with the Durieu and Dewdney area school community regarding the school catchment boundary change‚Äč. Additional Committee of the Whole meeting(s) will be scheduled in January for further consultation and engagement with the school community regarding the catchment boundary change. All relevant boundary review reports and documents have been made public via the Engage MPSD Portal, within the Boundary Review project, for public engagement. Specific surveys will be added/sent out in January. ‚Äč

Procurement to purchase electric vehicle replacement

The Board approved to direct staff in future procurements to purchase electric vehicle replacement for Bus and Fleet whenever feasible.‚Äč

Exploring placing of a House Post to the School Board Office

The Board approved to engage with Leq'√°:mel, Matheqw√≠, Qw√≥:ltl'el and Sq'√©wlets, and the Siwal Si'wes Advisory Council, to explore the placement of a house post at the Board of Education Office. ‚ÄčA post would welcome the community to the education place, to create a sense of belonging. 

Provincial Online Learning Hub

The Ministry of Education has issued a call for expressions of interest for the provision of Provincial On-Line Learning Schools.  The expression of interest must be submitted by December 17th, 2021, and a full proposal in January 2022.  Changing to a Provincial model would require significant changes to the current Distance Learning program offered through Summit Learning Centre.

The Board voted against submitting to the Ministry of Education‚Äč an expression of interest for Mission Public Schools to become a Provincial On-Line Learning Hub. MPSD will still be able to service MPSD students, but cannot provide online service to students outside of the district. 

FNLC Letter to Minister Whiteside regarding FSA

The ‚ÄčBoard shared a letter from the First Nations Leadership Council‚Äč to the Minister of Education, for information regarding Foundation Skills Assessment (FSA). 


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Board of Education Meeting Highlights | November 16, 2021

Indigenous Liaison

The Board appointed trustee McKamey as a  Liaison to the local First Nations Communities of Leq:amel, Sq'ewlets, Kwantlen, and Matsqui. In the future, this position will have a placeholder, no matter who gets elected. 

Letter to Minister Whiteside RE: Bus Replacement Funding for Electric Buses

The Board decided to send correspondence to Minister Whiteside, and CC Minister of Finance, Minister of Environment and Climate Change Strategy requesting that going forward, the Ministry of Education fund school bus replacements at the full cost of electric school buses. You can read the letter here. ‚Äč

Trades Training Advisory Committee (TTAC)

The Board approved extending the TTAC mandate, as the advisory committee provides valuable input for Trades Education in Mission. The Committee will be seeking new members from the community. 

Reporting from Closed Meeting

On November 10, 2021, the Board released a public statement about not implementing a Covid-19 Vaccine Mandate. You can read the statement here‚Äč

COVID Update

The Superintendent provided an update on the current COVID situation throughout SD75. Recent exposures seem to be small children. Some classes had to isolate recently (CME, Dewdney). There is a community outbreak in Deroche, and Fraser Health had a response team attend. ‚Äč

Quarterly Report - September 30, 2021

The Board reviewed the Quarterly Report from SD75 departments.‚Äč You can read the report here.‚Äč 

Capital Plan Bylaw No. 2021/22-CPSD75-02

The Board approved a new Bylaw‚Äč, as the original Bylaw needed amending to include an electric charging station for the electric bus. 

District Class Size Averages

The ‚ÄčSuperintendent provided Class Size averages for the School District based on October 2021 1701 data for information. Staff reviewed a comparison of 5 years and provided a summary within the Quarterly report (above).‚Äč

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Childcare Policy

Student Clothing Policy

Employee Service Recognition Policy‚Äč

Financial Planning, Financial Progress & Performance Reporting Policy

The ‚ÄčBoard approved the above four policies in principle and initiated the formal public engagement in the review of the policies. Please provide your feedback through the engage.mpsd.ca/policies-procedures-bylaws-review-part2‚Äč

FSA - Letter to Parents

The Board of Education will send a letter to parents outlining the benefits of the Foundation Skills Assessment (FSA) from the perspective of First Nations Education Steering Committee (FNESC), for data to support Indigenous students. FNESC needs about 80% participation to get some meaningful data. FNESC indicated that it is extremely important to have data on how the children are doing‚Äč. The letter will be shared. ‚Äč

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Board of Education Meeting Highlights | October 19, 2021

COVID-19 Update

Fraser Health reported a modest decline of Covid-19 in Mission and the rest of the region. 90% of COVID in schools comes from students, not Staff. Functional Closure of Windebank Elementary has taken place Oct 15-21, 2021 as there is not enough staff and the school reported constant exposures since the end of September. ‚ÄčSD75 is working with HR to hire non-certified teachers as substitutes in times of need. ‚Äč

2021-2022 Annual Board Work Plan

The Board of Education has revised and approved the amended Annual Board Work Plan.  ‚ÄčYou can access it here.  

Trustee Liaison Appointments

The Board of Education‚Äč approved the Trustee Liaison positions for 2021-2022. You can review these appointments here.‚Äč 

POLICY REVIEW

  • Trustee Professional Development Policy

The Board of Education‚Äč approved the draft Trustee Professional Development Policy in principle and that the formal public engagement in review on http://engage.mpsd.ca‚Äč be initiated.‚Äč 

  • Trustee Remuneration, Benefits, and Expense Reimbursement Policy

The Board of Education‚Äč approved the draft Trustee Remuneration, Benefits, and Expense Reimbursement Policy in principle as amended and that the formal public engagement in review on http://engage.mpsd.ca‚Äč be initiated.‚Äč ‚Äč

  • Communications and Public Participation Policy

‚ÄčThe Board of Education‚Äč approved the draft Communications and Public Participation Policy in principle and that the formal public engagement in review on http://engage.mpsd.ca‚Äč be initiated.‚Äč

  • Public Interest Disclosure Policy

‚Äč‚ÄčThe Board of Education‚Äč approved the draft Public Interest Disclosure Policy in principle as amended and that the formal public engagement in review on http://engage.mpsd.ca‚Äč be initiated.‚Äč

  • Menstrual Products Policy

‚ÄčThe Board of Education‚Äč approved the draft Menstrual Products Policy in principle as amended and that the formal public engagement in review on http://engage.mpsd.ca‚Äč be initiated.‚Äč‚Äč

  • Management Professional Development Policy

The Board of Education‚Äč approved the draft Management Professional Development Policy in principle and that the formal public engagement in review on http://engage.mpsd.ca‚Äč be initiated.‚Äč‚Äč‚Äč

‚ÄčThe Public Review Engagement direct link can be found here:  
*****  http://engage.mpsd.ca/policies-procedures-bylaws-review‚Äč‚Äč‚Äč  *****

Special Public Board Meeting Highlights | September 28, 2021

2021 Framework for Enhancing Student Learning Report (FESL)

The Board of Education reviewed and accepted the FESL, the first of similar documents presenting how SD75 is adjusting.
You can read the Report here.‚Äč

2020-2021 Annual Report

The Board of Education reviewed and accepted the 2020-2021 Annual Report.
You can read the full report here.‚Äč  

Statement of Financial Information for 2020-2021

The Board of Education reviewed and accepted the Statement of Financial Information for 2020-2021.
You can read the statement here. 

2022/2023 Minor Capital Plan

The Board of Education reviewed and accepted that the 2022/2023 Minor Capital Project Funding request report be submitted to the Ministry of Education for consideration of funding in 2022-2023.

Allocation of Funds Reserved for Special Purposes

The Board of Education reviewed and accepted that the Funds Reserved for Special Purposes be allocated as follows:

1.     $204,997 Addressing Learning Impacts

    1. Indigenous Transition Teacher $44,997
    2. Education Assistants (4.5) $160,000

‚Äč2.     $500,000 Strategic Initiatives

    1. Education Assistants (4) $140,000 
    2. Literacy Mentor Teacher    $90,000
    3. Social and Emotional Mentor Teacher    $90,000
    4. Secondary Inclusive Support Teacher     $90,000
    5. Elementary Inclusive Support Teacher    $90,000

3.     $802,000 Local Capital

    1. Van Replacement $80,000
    2. School Furniture  $25,000
    3. Portables $184,000
    4. School Improvements / Inclusion $100,000
    5. Telephone Systems $131,000
    6. Public Announcement (PA) Systems  $75,000
    7. HR Software Modules   $67,000
    8. Computer Lease Buyouts $105,000
    9. ITA Funded Equipment  $35,000 


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Public Board Meeting Highlights | September 21, 2021

Election of Board Chair and Vice-Chair

We are pleased to announce that Tracy Loffler has been re-elected as Board Chair and Randy Cairns has been elected as Vice-Chair. The School District would also like to thank our outgoing Vice-Chair, Shelley Carter for her time as Vice-Chair. Trustee Carter remains a School Trustee of the Board of Education for Mission Public Schools along with Trustee McKamey and Trustee Renkema.‚Äč

Superintendent's School Opening Report

Enrolment is up this year, about 185 students have been added as of Sept. 16th. We are noting significant in-migration from the Lower Mainland area to Mission. 

We have four administrators that are new to the district, and three new admin positions hired from within the district - five schools have a new principal. In teacher staffing, we have hired 33 new teachers, with more in the process of being hired. Support staffing has had significant additions; with 28 new education assistants hired over the summer. We are still very short on supervisors and bus drivers.‚Äč

Please refer to the provincial guidelines and other information in the COVID News Section of MPSD Website.  There is a mask mandate for students in Grades 4-12 in schools, and for all students K-12 on busses. This year, elementary schools return to a regular setup, without cohorts. Currently, sports, drama, field trips etc are okay, but all of this is subject to change. Vaccine passports are currently not required for any school-related events, but this too is subject to change.‚Äč

Most schools have returned to pre-pandemic models of education in terms of timetables and the like. However, Zoom or Teams is being used for several parent meetings, district meetings, admin and so on. It will likely be used for the Student Safety council and other new initiatives for the time being. Calendar revisions‚Äč were made at the beginning of September to reflect some needs at schools and the new September 30th National Day for Truth and Reconciliation.‚Äč See the Letter RE: September 30th‚Äč


Audited 2020-21 Financial Statements

The Board of Education has accepted the draft School District No. 75 (Mission) June 30, 2021 Financial Statements.

Executive Compensation Report

‚ÄčThe Board has approved the Public Sector Executive Compensation Report dated September 21, 2021 to be submitted to the BC Public School Employers' Association, along with an Attestation Letter signed by the Board Chair. See the Agenda, p. 49-58

Borrowing Resolution

‚ÄčThe Board has authorized the Superintendent and Secretary-Treasurer to borrow on behalf of Mission Public School District (School District #75) from the Scotia Bank for the 2021-22 operating year‚Äč (annual operating procedure, page 59 of the Agenda‚Äč). 

Hatzic Middle School Incident Update

On September 14, 2021, there was a Hold & Secure Incident at HMS. The Superintendent informed the Board and the Public that Staff and Police were very professional and everything went as smoothly as it could have possibly gone. All Staff and the Principal did an excellent job handling the situation.

Critical Incident Guide is available in the Parents section of the District Website. (click the link for details)

Bylaw, Policy & Procedure Review and Updates

The Secretary-Treasurer started doing Policy work a year and a half ago. Some of this work has been on hold throughout COVID; however, the process has now restarted. Special Committee of the Whole meetings have been scheduled. MPSD Governance >> Meeting Information & Schedule website

Boundary Review - Next Steps

Special Committee of the Whole Meetings have been scheduled to complete the review. Trustees are is in favour of continuing the process of the possible school catchment boundary realignment for the Durieu and Steelhead areas.‚Äč

New Public Engagement Portal

‚Äč‚ÄčMission Public Schools are starting to utilize a new public engagement portal, Engage MPSD. All of the Boundary Review Information shared at the Committee of the Whole will soon go to the http://engage.mpsd.ca portal for input from the community, so that the Board can make their decision with direct and current input. 




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