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Accessing Information


​​​​​The school district controls access to information in its custody and control. Review our corporate policy on Access to Information and Protection of Privacy and Personal Information​ for more information​.​ 

A significant amount of non-personal information regarding the business and activities of the school district is publicly available on the school district's website.  A summary of the publicly available information is available here.

Personal information​

Personal information is only accessible by those that require personal information to do their jobs, or by those whom the personal information is about.  Students, parents, employees, and volunteers have the right to access their personal information in the school district's custody and control. 

  1. Students and parents or guardians, may review information regarding the parent or guardian, the student, the student's education, and any assessments or evaluations the school district has in its custody and control regarding the student. Use this form: Request for Access to Records Students/ Parents.
  2. Employees have the right to access their personal information held by the school district, generally located within an employee's file in their school or department, the human resources department, or the payroll department. Use this form:​ Request for Access to Records - Employees.
  3. Volunteers have the right to access their personal information, generally filed at the school and the human resources department. Use this form:​ Request for Access to Records - Volunteers.
​Requests for information​​​

To receive information that is not publicly available a "Request for Information" must be submitted to the FIPPA Officer (Secretary-Treasurer) via the Request for Access to Records Form, or through a separate written request. The release of any information requested is subject to exceptions noted in FIPPA. The school district will not release personal information with a request that is not the personal information of the person requesting it. The Requesting Access to Information Procedure outlines the process to request information.

In addition, the school district maintains a Personal Information Directory that includes Personal Information Banks, Information Sharing Agreements, Privacy Impact Assessments, and any other relevant information. ​​

Student Records


A transcript is an official document that shows your secondary school marks and credits in a British Columbia Graduation Program. It is a listing of a student's academic record relating to a BC Graduation Program, which includes courses completed successfully, grades earned, honours received, and graduation status.

Your transcript, not your Graduation Certificate (diploma), is the legal document proving graduation.

Official Transcripts, Graduation Certificates and GED records can be obtained from the Ministry of Education in Victoria B.C. online:

Any questions or concerns about ordering official documents from the Ministry of Education can be emailed to
Please contact your last school of record or the school district office,  if you last attended school in 1985 or earlier.
If you require College or University records, you must contact those institutions to obtain those records.

Permanent Student Record (PSR) Card
A Permanent Student Record (PSR) Card is a listing of a student's entire academic record for grades K-12, which includes courses taken, achievement records (excluding provincial exams), absences, schools attended and graduation status.

You may wish to request your PSR for the following reasons:
  • ​To document marks from courses that do not appear on your transcript (most transcripts only show results from grades 11 and 12)
  • To confirm your attendance at a school
  • To help confirm the language of instruction 
  • To document any other information about your program of instruction
Current Students
Students can obtain a PSR card from the school that they are presently enrolled in or last attended.​

Personal Education Numbers

Your nine-digit PEN can be found on your student records or report card.
To obtain your Personal Education Number (PEN), please contact the Ministry of Education. 

>>> Obtaining your PEN​ <<<​ CLICK HERE

Your PEN is not required for registration (electronic or otherwise), to any post-secondary institution.
Not having this number cannot deny or delay your registration in any manner.​