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Board of Education Meeting
December 15, 2009
Ecole Mission Central Elementary


Members Present:

Chair Carol HamiltonSuperintendent Frank Dunham
Vice-Chair Cindy MillerSecretary-Treasurer Roy Daykin
Trustee Pam Alexis 
Trustee Karen PettyAssociate Superintendant, Human Resources, Carrie McVeigh
Trustee Randy CairnsExecutive Assistant Jane Boutilier

Presentations:

  1. Call to Order

    2. The meeting of the Board of Education of School District #75 (Mission) was called to order at 7:05 pm on Tuesday, December 15th, 2009 by Chair Hamilton.

    The Board acknowledged that this meeting is being held on Sto:lo Traditional Territory.

    Board Chair's Annual Report

    Chair Hamilton presented the annual report.

  2. Election of Chair

    3. Secretary-Treasurer Daykin called for nominations for the office of Board Chair.

    Trustee Miller was nominated. Nominations were called two more times. Being no further nominations, Trustee Miller was acclaimed Board Chair.

  3. Election of Vice-Chair

    4. Secretary-Treasurer Daykin called for nominations for the office of Board Vice-Chair.

    Trustee Hamilton was nominated. Nominations were called two more times. Being no further nominations, Trustee Hamilton was acclaimed Board Vice-Chair.

    Superintendent Dunham acknowledged Carol Hamilton for her leadership over the past four years as Board Chair.

  4. Adoption of Agenda

    5. MOTION
    That the agenda be approved as presented.

    CARRIED

  5. Approval of Minutes

    6. MOTION
    That the Board of Education Meeting minutes of November 17th, 2009, be approved as presented.

    CARRIED

  6. Bring Forward From Closed Meeting

    7. No items brought forward.

  7. Presentations From Committees

    8. Education Committee

    Windebank Vice-Principal Jan Minty presented an overview of Integrated Arts Schools. Mission Public Schools is in the early stages of developing a proposal to consider future implementation of an elementary integrated arts school.

    The Board acknowledged Vice-Principal Minty for the initiative in researching this project.

  8. Education Committee

    9. Field Trip Applications

    MOTION
    CARRIED (RC/PA)
    That the Board of Education approve the following field trip application in accordance with the attached:
    - Heritage Park Secondary Schools’ application for 35 students, grades 10, 11 and 12, to travel to the United Kingdom, March 3rd – 14th, 2010, to participate in the Senior Boys’ Rugby Tour.

    MOTION
    CARRIED (RC/PA)
    That the Board of Education approve in principle, the following field trip application in accordance with the attached:
    - Heritage Park Secondary Schools’ application for 15-20 students, grades 8 through 12, to travel to Japan June 30 – July 17, 2011, to participate in an educational tour and sister city home stay for HPSS Japanese Language students.

    This application is being brought forward at this point to allow sufficient time for fundraising; a more detailed itinerary will be presented in the fall of 2010.

    Report on Student Achievement

    Superintendent Dunham provided a report on student achievement, as a requirement of the School Act. The information provided is similar to what is reported on the Achievement Contract. The Superintendent acknowledged the work of district staff in preparing the report.

    MOTION
    CARRIED (RC/PA)
    That the Board of Education approve the Superintendent’s report on student achievement as presented.

    Vision 2020 Summary

    Superintendent Dunham discussed the areas of interest that had emerged from the fall consultation meetings. Areas of interest included:

    • Reconfiguration as an option.
    • How to get the resources behind teachers to assist them in doing their best work.
    • Completion rates, like much of the province, have reached a plateau.
    • Identifying ways to support early learners.

    Superintendent Dunham advised the Board that there was a good deal of work yet to be done as careful consideration was needed in how best to take advantage of the information presented.

    The Board acknowledged the work of staff in this process.

    A Focused Approach for Boys

    The Board acknowledged the work of Mission Secondary Principal Jim Pearce whose article “A Focused Approach for Boys”, describing an advanced placement program at Mission Secondary, was published in the BC Principals’ and Vice-Principals’ Association December edition of Adminfo.

    DPAC Update

    In place of the regular December meeting of the DPAC, a Superintendent’s Roundtable was held on Monday December 7, 2009. All Parent Advisory Council Chairs and District Parent Advisory Council Representatives were invited to participate in the meeting with Superintendent Dunham.

    The next DPAC meeting is scheduled for Monday, January 11, 2010 at 9:00 am.

  9. Business Committee

    10. Statement of Financial Information

    MOTION
    CARRIED (KP/PA)
    That the Board of Education approve the Statement of Financial Information (SOFI) report in accordance with the attached.

    The Statement of Financial Information (SOFI) is a report submitted to the province under the Financial Information Act. The report includes both the audited financial statements for the year ended June 30, 2009 and the other required financial information. The audited financial statements were previously approved at the September 2009 meeting.

    2010 Committee Membership and Liason Appointments

    MOTION
    CARRIED (KP/RC)
    That the Board of Education approve the 2010 Committee Membership and School Liaison Appointments as announced by the Board Chair.

    Every year the Board of Education reviews the committee and school liaison appointments.

  10. Committee/Trustee Reports

    11. Trustees each reported on activities they have participated in on behalf of the Board of Education and School District.

  11. Question Period

    12. Several questions were asked relating to user fees for school buses.

  12. Adjournment

    13. MOTION
    That the meeting adjourns at 8:03 pm.
    CARRIED