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School Board Meeting Minutes June 20th, 2006

MINUTES
REGULAR MEETING
Ferndale Elementary School

BOARD OF SCHOOL TRUSTEES

School District No. 75 ( Mission)
2006 06 20

MEMBERS PRESENT
Ms C. Hamilton, Chair
Mrs. C. Miller, Vice-Chair
Mrs. P. Alexis, Trustee
Ms. S. Clarkson, Trustee
Mr. R. Cairns, Trustee
Mr. F. Dunham, Superintendent of Schools
Mr. R. Velestuk, Secretary-Treasurer
Mr. L. Pante, Director of Human Resources
Mrs. B. Babuik, Administrative Assistant

MEDIA

1. CALL TO ORDER 7:45 pm by Chair Hamilton

2. ADOPTION OF AGENDA

MOTION - That the Agenda be approved with the addition of the following items:

Secondary School Fee Schedule
Consultation Committee
CARRIED

3. ADOPTION OF MINUTES

MOTION - That the Regular Meeting Minutes of 2006 05 23 be approved as presented.
CARRIED

4. BRING FORWARD FROM THE CLOSED MEETING

Four labour relations item.

5. EDUCATION COMMITTEE

MOTION - That the Board of School Trustees approve the School Growth Plans for the 2006/07 school year as presented.
CARRIED

Trustees and staff reviewed the plans in a previous meeting. Staff were commended for their hard work in developing the plans. The plans are thoughtful and easy to understand, and trustees expressed their appreciation for the effort that goes into the improvement work.

MOTION

That the Board of School Trustees approve the following field trips in accordance with the attached:

CARRIED

The district is still awaiting confirmation from the Ministry of Education regarding approval, through capital plan announcements, to begin construction to replace the existing Riverside building. The district anticipates receiving the announcement by the end of June. A draft proposal will be presented in September regarding the elementary programs with consultation throughout October. A plan will be presented no later than January 2007.

DPAC provide a report on all of its activities throughout this school year. The list of activities is very impressive, and DPAC executive have been very busy.

MOTION

That the Board of School Trustees approve the 2006/07 Secondary School Fee Schedule in accordance with the attached.

CARRIED

The Secondary School Feel Schedule for the 2006/07 school year was approved at a previous meeting, but some adjustments have since been made and thus presented again for formal approval.

The MTU President spoke about the district’s operating budget as it pertains to Bill 33. He requested that the Board approve a motion to lobby the government for full funding of Bill 33 to address anomalies that will likely occur throughout the year.

7. BUSINESS COMMITTEE

7.1 2006/07 Budget

MOTION

That the Board of School Trustees approve that the required 3 readings for the 2006-07 Operating Budget be carried out at one meeting of the Board.

CARRIED

MOTION

That the Board of School Trustees give first reading of the 2006/07 Annual Budget Bylaw as attached.

CARRIED

MOTION

That the Board of School Trustees give second and third reading of the 2006/07 Annual Budget Bylaw as attached.

CARRIED

The budget amount for the 2006/07 school year is $52,046,500, which includes several new initiatives totaling almost $600,000.

7.2 Mission Public Schools Communication Plan

The district has been working with the BCSTA communications department to develop a comprehensive communication plan. The plan was presented at this meeting and will now be presented to school principals for review and discussion.

7.3 Draft Policies

The following two draft new and/or revised policies were presented for first reading. These policies will be circulated to the educational committee for review and comment and will be brought back to the board for formal consideration in October.

Pre-School Partnerships Policy (new)

Delegation Policy (revised)

7.4 BCSTA Long Service Award

Trustee Clarkson was presented with a certificate and pin from BCSTA in honor of her 6 years service as a School Trustee.

7.5 Consultation Committee

MOTION

That the Board of School Trustees approve a new committee called the Consultation Committee of the Mission School District in accordance with the attached new committee form.

CARRIED

Trustee Cairns voted against the motion

8. TRUSTEE REPORTS

Trustees each reported on activities they have participated in on behalf of the Board and the School District.

9. QUESTION PERIOD

Draft Revised Policy - Delegations

10. ADJOURNMENT

MOTION

That the meeting adjourn - Time 9:10 pm.

CARRIED
________________

Chair
_________________

Secretary-Treasurer

SCHOOL DISTRICT NO. 75 ( MISSION)
2006 09 19
PUBLIC BOARD MEETING

TO: Board of School Trustees
FROM: Superintendent of Schools
SUBJECT: Report from Auditors – 2005-06 Audited Financial Statements

Action Item:

Recommendation

That the Board of School Trustees approve the audited financial statements for the fiscal year ending June 30, 2006.

SCHOOL DISTRICT NO. 75 ( MISSION)
PUBLIC BOARD MEETING

TO: Board of School Trustees
FROM: Superintendent of Schools
SUBJECT: School Opening Report

Information Item:
Information to be provided at the Board meeting.

SCHOOL DISTRICT NO. 75 ( MISSION)
PUBLIC BOARD MEETING

TO: Board of School Trustees
FROM: Superintendent of Schools
SUBJECT: Boundary Review

Action Item:

Recommendation

That the Board of School Trustees direct staff to review all school boundaries.

Rationale
The boundaries were last reviewed in 2002/03, prior to the relocation of the French Immersion program. In anticipation of further growth in the North Mission area, it would be appropriate to review boundaries at this time.

SCHOOL DISTRICT NO. 75 ( MISSION)
2006 09 19
PUBLIC BOARD MEETING

TO: Board of School Trustees
FROM: Superintendent of Schools
SUBJECT: Review of Organization and Operation of the Board

Action Item:

Recommendation

That the Board of School Trustees direct staff to conduct a review of its organizational structures and operating policies and procedures.

Rationale
In order for the Board to meet its 2005-08 goals, staff will need to ensure that current bylaws and regulations are not counterproductive to this end.

SCHOOL DISTRICT NO. 75 ( MISSION)
2006 09 19
PUBLIC BOARD MEETING

TO: Board of School Trustees
FROM: Superintendent of Schools
SUBJECT: Ministry of Education Accountability Framework

Discussion Item:
Attached for discussion.

SCHOOL DISTRICT NO. 75 ( MISSION)
2006 09 19
PUBLIC BOARD MEETING

TO: Board of School Trustees
FROM: Superintendent of Schools
SUBJECT: Graduation Portfolio

Discussion Item:
Attached for discussion.

SCHOOL DISTRICT NO. 75 ( MISSION)
2006 09 19
PUBLIC BOARD MEETING

TO: Board of School Trustees
FROM: DPAC
SUBJECT: DPAC Update

Information Item:
DPAC will provide an update on their activities.