School Board Regular Meeting Minutes May 15th, 2007

MISSION PUBLIC SCHOOLS
BOARD OF SCHOOL TRUSTEES
2007 04 17
7:00 pm- Durieu Elementary School

MEMBERS PRESENT

Ms C Hamilton, Chair
Ms C Miller, Vice-Chair
Mrs P Alexis, Trustee
Ms S Clarkson, Trustee
Mr R Cairns, Trustee
Mrs B Lightburn, Assistant Superintendent of Schools
Mr R Velestuk, Secretary-Treasurer
Mrs C. McVeigh, Director of Human Resources
Mrs P Melvin, Executive Assistant

Presentation:

Fraserview Elementary

1.CALL TO ORDER

7:30 pm by Chair Hamilton
The Board acknowledged that this meeting is being held on Sto:lo Traditional Territory.

2.ADOPTION OF AGENDA

MOTION
That the Agenda be approved as presented.
CARRIED

3.ADOPTION OF MINUTES

MOTION
That the Regular Meeting Minutes of 2007 04 17 be approved as ammended.
CARRIED

4.BRING FORWARD FROM THE CLOSED MEETING

No items brought forward.

5.0BUSINESS COMMITTEE

5.1Hockey Academy Proposal - Hatzic Secondary School

MOTION
That the Board of School Trustees approves the establishment of a Hockey Academy at Hatzic Secondary School in accordance with the attached.
CARRIED

5.2 Flood Preparation and Response Plan

A copy of the Flood Preparation and Response Plan has been distributed to all schools and information has been sent home with each student. The Plan will be added to the district's website along with links to other useful sites.

5.3 Budget Update

The budget for 2007/2008 will be presented for approval at the Public meeting in June 2007.

5.42007/2008 Enrolment

Mission Public Schools is forecasting an enrolment decline for 2007/2008. Over the last three years, enrolment has declined by more than 15%. Three-grade splits in schools are increasing and a number of our schools are at less than 60% capacity. Mission Public Schools needs to develop a plan to sustain and enhance educational programs during declining enrolment. District staff will be investigating the impact that closing schools will have on our operations and budget, and a report will be submitted to the Board in September 2007.

5.5Community Use of Schools

There has been ongoing review of two of the Boards policies, After Use of Schools Policy #7001 and Heritage Park Centre - Community Alcohol Serving Policy #7003. The Board reviewed a selection of policies from other districts across the province regarding community use of schools. These policies are all very different in terms of how their schools are used by the community. The Board discussed issues around the impact on rural neighborhoods and healthy schools/healthy lifestyles. This item will be discussed at Business Committee in June 2007.

5.6 New Policy - Trustee Remuneration

The Trustee Remuneration policy sets a timeframe for review only, so that there is a process in place to review remuneration. This policy will be circulated to the educational community for review and comment and will come back to the Board for formal consideration in September 2007.

6.0EDUCATION COMMITTEE

6.1 Field Trip Application - Mission Secondary School

MOTION
That the Board of School Trustees approves Mission Secondary School's field trip application for 26 grade 11 and 12 students to travel to France, March 14-23, 2008, in accordance with the attached.
CARRIED

6.2 New Policy-School Completion Certificate

MOTION
That the Board of School Trustees approves the new policy, School Completion Certificates, in accordance with the attached.
CARRIED

The District Principal for Student Services has consulted extensively on the new policy. This will be incorporated into the Board's policy manual.

6.3 2007/2008 School Calendar

MOTION
That the Board of School Trustees approves the 2007/2008 regular school calendar in accordance with the attached.
AND
That the Board of School Trustees approve the 2007/2008 calendar for Mission Home Learning Partnership School in accordance with the attached.
CARRIED

6.4 2007/2008 School Payment Schedules

MOTION
That the Board of School Trustees approves the 2007/2008 School Payment Schedules for Mission Secondary School, Hatzic Secondary School, Heritage Park Secondary School and Riverside Trades Training and Career Centre, in accordance with the attached.
CARRIED

6.5 Board / Authority Authorized Courses

MOTION
That the Board of School Trustees approves the following Board / Authority Authorized courses, in accordance with the attached:

Hockey Academy 10

Hockey Academy 11

Hockey Academy 12

ESL Learning Strategies through Literature 10

English as a Second Language 10

CARRIED

6.6 New Legislation Update

The Board Chair and Superintendent of Schools attended a meeting on April 30, 2007 with the Deputy Minister of Education. The purpose of the meeting was to share information and ask questions regarding new legislation pertaining to public education.

6.7 2007 Explorations Summer Camps

Mission Public Schools has received funding from the Ministry of Education of $20,000.00 towards 2007 Explorations Summer Camps. Funding has been received from other areas to purchase supplies for these camps. Information will be distributed to schools this week. There will be no costs to students to participate in the camps.

6.8 2007 Summer School Proposal

Mission Public Schools has received funding from the Ministry of Education to participate in Summer Learning. Funding for 80 courses for grade 10-12 students has been approved and courses will be offered from July 5 to August 15, 2007 at Riverside Trades Training and Career Centre. There will be no cost to students to participate in the summer learning program.

6.9 Research Project Request

A request has been received for teachers within Mission Public Schools to participate in a research project being conducted by a student/Faculty Associate at Simon Fraser University. This item is presented for the Board's information only. Participation is voluntary.

6.10 DPAC Update

DPAC thanked all district staff and trustees who attended the presentations for the Sharyl Samodien Parent Leadership Award at their meeting in May. Sharyl Samodien attended the event to present the award. This year DPAC received 8 nominations from 8 schools and all nominees were recognized. The plaque will be engraved with the recipient's name and will be on display at Mission Secondary School.

DPAC sent one parent to the BCCPAC Spring Conference and Annual General Meeting held May 3-6, 2007. This year the conference was centered on 'Getting A Grip on Leadership'.

Gaming Reports are now being accepted and the deadline is June 30, 2007.

DPAC is accepting nominations for all executive positions and will be voting at their next general meeting in June 2007.

7.0 TRUSTEES REPORTS

Trustees each reported on activities they have participated in on behalf of the Board and the School District.

8.0 QUESTION PERIOD

Questions were asked regarding the Flood Preparation and Response Plan and Budget Update.

9.0 ADJOURNMENT

MOTION
That the meeting adjourn - Time 9:05 pm.
CARRIED